Complete setup example
| Priority | Policy | Conditions | Steps | Options |
|---|---|---|---|---|
| 1 | Urgent payments | Urgent vendor batches | 1: dynamic, from among the controllers | Four-eyes, escalation after 4 h, in-app notification |
| 5 | Large amounts ≥ 100,000 | Vendor batches and free payments ≥ 100,000, CHF or EUR | 1: Treasury, any 1 member of the group — 2: Finance Department, all members | Four-eyes, escalation after 48 h, email + in-app, action by email |
| 10 | Payments ≥ CHF 10,000 | Vendor batches ≥ 10,000 | 1: Sophie Müller — 2: Marc Dupont | Four-eyes, escalation after 24 h |
An urgent CHF 250,000 batch is handled by the "Urgent payments" policy (priority 1), even though it exceeds 100,000: it is the first policy that matches. If you want large urgent amounts to go through the Finance Department as well, add a maximum amount to the urgent policy.
Checklist before going live
- Every payment type in use is covered by at least one policy (or deliberately exempted).
- Priorities run from the most specific to the most general.
- Each group has enough members to absorb absences.
- No single person is the only approver of two consecutive steps.
- The four-eyes principle is enabled on every policy.
- Automatic approval is left empty for large amounts. Escalation is still possible: it only moves the request on to the next step.
- Each policy has been tested with a small batch.
Updated on October 17, 2026
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